Job Description

Overview :

The Assistant Project Manager is responsible for ensuring projects proceed safe, accurate, and smooth. This position serves as a liaison between the client, the construction project manager, and the many subcontractors. This position reports to, collaborates with, and follows the direction of the Project Manager.

Duties and Responsibilities:

• Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
• Wastewater treatment plant experience.
• Responsible for overall aspects of management of the subcontractors.
• Plan work schedule and delivery of equipment to site.
• Complete equipment usage reports and assign proper equipment cost codes.
• Ensure proper completion of equipment return/receipt reports.
• Obtain, evaluate, submit and track all submittals to owners/customers.
• Prepare monthly pay requests for Project Manager approval.
• Obtain materials, quotes from suppliers and submit purchase orders for approval.
• Accurately track, maintain and report counts of material used, on-hand and required.
• Prepare and track project RFIs.
• Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
• Create and file documentation (e.g., correspondence, reports) daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
• Collaborate with Human Resources to resolve internal issues and properly complete new hire, termination paperwork and resolve issues.
• Ensure proper completion of timesheets.
• Routinely inspect job site for general project and safety compliance, and appropriately communicate issues to Superintendent and on-site Safety Manager.
• Attend site meetings with owners and subcontractors.

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Ability to self-manage work with little supervision.
• Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.

Physical Requirements:

• Ability to perform the essential job functions consistent safely and successfully with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen and speak clearly on the telephone.

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