Job Description

Kelly® Science & Clinical is seeking a Research Assistant for a fulltime, direct-hire position with an onsite research organization in Spokane, WA. If you’re passionate about bringing the latest scientific discoveries to life and are ready to take the next step in your career, trust The Experts at Hiring Experts.

Job Title: Research Assistant / Clinical Research Data Coordinator

Department: Clinical Research

Reports To: Research Manager

FLSA Status: Nonexempt

Local Candidates only, please.

Position Summary:

The Research Assistant / Clinical Data Entry Coordinator is an entry-level position that provides essential support to Clinical Research Coordinators (CRCs) by ensuring accurate, timely initial data entry into sponsor systems, organizing trial documentation, and triaging basic queries. This role is intended as a pathway into clinical research coordination, with a strong focus on learning GCP principles and site workflows. The position is non-clinical and does not perform direct patient care procedures.

Essential Functions:

Data Coordination & Documentation Support (Primary Role – ~70%):

• Enter clinical trial data into Electronic Data Capture (EDC) systems within 48 hours of visit completion, based on source documentation provided by the CRCs.
• Monitor assigned portals for incoming data queries and address basic items (e.g., typos, omissions, missing units) under CRC supervision.
• Triage protocol-specific or medical queries (e.g., adverse events, concomitant meds) to the appropriate CRC for resolution.
• Maintain accurate logs of completed entries and outstanding queries.
• Ensure all entries follow GCP, ALCOA+ principles, and site SOPs.
• Assist with preparation of source documentation packets and data entry checklists.
• Maintain shared trackers for subject visits, data milestones, and EDC activity.

Administrative & Operational Support (~30%):

• Organize and file study documentation as directed, including binder maintenance.
• Track and restock non-clinical supplies (paper, labels, forms, etc.) for the research team.
• Prepare patient visit packets and assist with scheduling logistics.
• Support internal QA checks by flagging documentation gaps or inconsistencies for review.

Excluded Responsibilities:

• This role does not perform clinical procedures (e.g., vitals, ECGs, phlebotomy).
• This role does not independently resolve protocol-level queries or perform regulatory submissions.
• Study ownership, consent processes, and clinical decisions remain the responsibility of assigned CRCs.

Knowledge & Skills:

• High attention to detail and comfort working with structured data.
• Ability to learn sponsor systems (EDC, portals) and follow SOPs precisely.
• Strong organizational skills and effective task tracking.
• Clear communication when escalating issues or triaging questions.

Education & Experience:

• High school diploma or equivalent required.
• Associate’s degree, bachelor’s degree, or relevant healthcare training (e.g., Medical Assistant, Nursing Assistant, LPN) strongly preferred.
• Prior experience in clinical research, healthcare, administrative support, or data entry is a plus.
• Comfort using Microsoft Excel, Word, and standard office software.

Evaluation Criteria:

• Completeness and accuracy of data entry
• Responsiveness to queries and team communication
• Consistent adherence to timelines and documentation standards
• Engagement with training and feedback

Physical & Working Requirements:

• Frequent sitting, data entry, and screen time
• Occasional standing or light office tasks (e.g., restocking shelves)
• Quiet, administrative work in an office/clinical environment

Pay & Benefits:

• Pay Range: $20–28 per hour, depending on experience
• Nonexempt hourly position
• Eligible for medical, dental, vision, and life insurance after 60 days
• Paid time off begins accruing after 90 days

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