Job Description

Our client, a leading energy and service station provider, is seeking a contracted Administrative Assistant to support their Engineering Department! This is a dynamic role for someone with prior experience in construction and gas station operations who thrives in a fast-paced, detail-oriented environment.

About You:

• 2+ years of administrative support experience
• Previous experience working in corporate energy, utilities or construction
• Strong proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent communication skills, especially when coordinating with contractors and discussing scopes of work
• Highly organized and capable of managing multiple priorities
• Comfortable working with invoices, budgets, permits, and compliance documentation

The Job:

• Provide administrative support to the Engineering team, including invoice tracking, reporting, and document preparation
• Coordinate with contractors regarding repair needs, scope of work, and service station maintenance
• Manage project tracking databases, historical records, and permit documentation
• Support the Maintenance Dispatching Center and monitor ongoing maintenance programs
• Track and report on construction schedules, costs, budgets, and compliance-related activities
• Assist with the bidding process and vendor selection for new projects
• Maintain records of AFE approvals, environmental permits, licenses, and testing schedules
• Provide field and litigation support related to construction and maintenance issues
• Help oversee rebranding activities and support safety protocol development

This contracted role will start ASAP and requires a commitment through at least July. The position is fully on-site in Moorestown, NJ and is paying up to $30/hour. If you have a background in construction administration and enjoy working behind the scenes to keep projects on track-apply today with your MS Word resume!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

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