Office Administrator Job at JBA International, Pasadena, CA

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  • JBA International
  • Pasadena, CA

Job Description

We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.

Key Responsibilities:

  • Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
  • Draft, send, and organize emails for business and personal correspondence
  • Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
  • Help manage calendars, appointments, and reminders for work and personal commitments
  • Assist with organizing files, receipts, and documentation (physical and digital)
  • Support ongoing business projects with basic research, follow-ups, or task tracking
  • Help with scheduling vendors, service providers, or contractors as needed
  • Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
  • Maintain clear communication and ensure follow-through on tasks and priorities
  • Oversee general office operations, including supply inventory and workspace organization
  • Answer phones, greet visitors (if in-person), and handle inquiries
  • Maintain digital and physical filing systems and ensure confidentiality of records
  • Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
  • Provide administrative support to various departments, including document preparation and project coordination
  • Ensure compliance with company procedures and administrative best practices

Qualifications:

  • Prior administrative or assistant experience preferred but not required
  • Excellent written, verbal communication and organizational skills
  • Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
  • Ability to manage multiple tasks and prioritize independently
  • Discretion and trustworthiness are essential
  • Attention to detail
  • Valid driver's license and reliable transportation

Job Tags

For contractors,

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