Personal Assistant Job at Ascendo Resources, Miami, FL

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  • Ascendo Resources
  • Miami, FL

Job Description

A successful privately held dynamic company are seeking a self-motivated, detailed oriented and driven Personal Assistant

Job Description

This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support.

Responsibilities include:

Property & Home Management o Coordinate / research household needs, including managing housekeepers, and other maintenance providers.

o Ordering of home supplies through Amazon and other vendors.

o Address tenant inquiries for rental property

o Potential home rehabilitation projects assistance.

o Vehicle and boat upkeep and maintenance oversight.

Travel Planning o Organize and research both business and personal travel, incl. vacations.

o Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings.

Scheduling & Calendar Management o Manage schedule, including appointments, lunches, and calls.

o Coordinate events, reservations, and social engagements.

Community & Philanthropic Organizations Support o Family Charitable Foundation

o Homeowners’ Associations

o Business Network Organizations

o Charitable Organizations Board Positions Support

Gift Sourcing and Personal Shopping o Research, source, and manage purchasing gifts, personal items, and household needs.

Administrative & Office Support o Organize and maintain office files, both digitally and in paper format; declutter and streamline storage.

o Implement office cloud file organization and basic data automation for improved efficiency.

o Support basic administrative tasks, including expense tracking and personal budgeting.

General Support o Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets.

o Perform errands as needed, from personal shopping to coordinating with service providers.

Requirements:

Language Skills : Proficient in English; bilingual in Spanish required.

Communication : Strong written skills for drafting personal and business communications.

Technical Proficiency : Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software; PowerPoint or additional tech tools

Experience : Minimum 6 years in a personal or executive assistant role.

Education : Minimum Bachelor’s Degree required

Personal Vehicle : Valid driver’s license with a clean driving record.

  • Health Insurance after 90 days
  • Pension Plan they fully contribute to
  • Standard Holidays
  • Paid Parking
  • Vacation
  • Stable professional environment
  • Great international exposure

Job Tags

Holiday work, Full time,

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