Receptionist Job at ALKEME Insurance, Orange County, CA

aXNBSkZkYnd2TDBYMnBBUk5KTjh3MS9UUmc9PQ==
  • ALKEME Insurance
  • Orange County, CA

Job Description

Position Summary:

The Receptionist (Ladera Ranch, CA) position is primarily focused on providing front desk support, including answering phones and greeting guests. This role is essential for maintaining the overall functionality of the company by managing communication and administrative tasks efficiently.

Note: This position will be based in our Ladera Ranch, CA office 5x per week (Monday through Friday and normal business hours, e.g., 8:00am - 5:00pm )

Essential Duties and Responsibilities

  • Answers and transfers all incoming calls
  • Greets, announces, and verifies all guests
  • Performs reception duties in an efficient, professional, and courteous manner
  • Maintains regular consistent and professional attendance, punctuality, and personal appearance
  • Manages, organizes, and updates relevant employee data and contact lists
  • Coordinates company-wide daily catering under the general supervision of the Executive Assistant
  • Orders and maintains coffee and office supplies
  • Picks up, sorts, and distributes mail and deliveries on a daily basis
  • Designs fliers and invitations for company-wide events such as holiday parties and other events created by the Activities Committee
  • Maintains the company-wide communications board with items such as anniversaries, employee birthdays, job postings, catering, and company event information
  • Successfully operates a variety of standard office machines, including a personal computer and a variety of computer applications, phone, fax, shredding, and photocopy machines
  • Communicates and liaises verbally and in writing between visitors and staff
  • Performs other related duties as required or assigned

Knowledge, Skills, and Abilities:

Administrative tasks:

  • Answering and directing phone calls
  • Greeting visitors and managing check-in process
  • Scheduling appointments and managing calendars
  • Data entry into relevant systems
  • Mail distribution and handling
  • Filing documents and maintaining records

Customer service skills:

  • Professional demeanor and positive attitude
  • Active listening and understanding customer needs
  • Addressing customer inquiries and concerns effectively
  • Resolving basic issues with a helpful approach

Communication skills:

  • Clear and concise verbal communication
  • Professional email writing and correspondence
  • Ability to communicate effectively with colleagues and clients

Computer proficiency:

  • Basic Microsoft Office Suite (Word, Excel, Outlook)
  • Familiarity with office management software (CRM systems if applIcable
  • Ability to learn new software quickly

Organizational skills:

  • Prioritizing tasks and managing workload effectively
  • Attention to detail and accuracy
  • Maintaining a clean and organized workspace

Education & Experience:

  • High school diploma or GED; Associate or bachelor’s degree preferred
  • Prior administrative experience or clerical (data entry) experience
  • Computer proficiency
  • Organizational and time management skills
  • Basic math skills
  • Calm and professional appearance

Physical Demands and Work Environment

  • Fast paced multi-tasking environment
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at a time

Job Tags

Holiday work, Monday to Friday,

Similar Jobs

ZRG Embedded Recruiting/RPO

Pharmacy Technician Job at ZRG Embedded Recruiting/RPO

 ...Fulfillment Operations Pharmacy Technician On-site: Plymouth, MI Shift Options: 10:00 PM 6:30 AM OR 11:00 PM 7:30 AM OR 4:00 pm...  ...drug names Solid math and analytical skills Previous experience in a long-term care pharmacy (preferred, not required)... 

Gans, Gans & Associates

CHIEF HOUSING AND REAL ESTATE OFFICER Job at Gans, Gans & Associates

 ...and operations. Implement strategies to mitigate risks and maximize operational efficiency. Lead and mentor a diverse team of professionals, fostering a culture of collaboration, innovation, and excellence. Manage department resources and talent development to achieve... 

The Bergaila Companies

Electrician IV Job at The Bergaila Companies

We put the unity in "opport unity." Opportunity Snapshot: Compensation: $55-60/hour Location: Kermit, TX Work Schedule: 7 days on / 7 days off rotation, 12 hours per day Duration: 6 months + Benefits: Comprehensive benefits with 401(k), PTO and Holidays...

Revel Search

Landscape Designer Job at Revel Search

 ...Landscape Designer Location: Michigan (Oakland & Genesee County area) Job Summary: Our Client is seeking an experienced and creative Landscape Designer to join their team. The ideal candidate will have a strong background in landscape architecture and design, with... 

ARCH FELLOW LLC

Hospitality Talent Recruiter - Contract Job at ARCH FELLOW LLC

 ...Company Description Be a part of something revolutionary! At Arch Fellow, we have our own...  ...our business and the face of our brand, driving our values and creating a welcoming environment...  ...Description This is a full or part-time on-site hourly role for a Talent Acquisition...