Job Description

A law firm in Newark, New Jersey is seeking an Executive Legal Assistant to support Partners and Associate attorneys within their Commercial Litigation Practice group.

The Assistant will handle administrative tasks as outlined below.

 Support attorneys in all aspects from new matter opening to conclusion

 Assist with the preparation of court filings with Federal and State court

 Edit and proofread pleadings, briefs and transactional documents

 Prepare Table of Contents and Table of Authorities

 Coordinate client meetings

 Coordinate teleconference/video conference calls

 Maintain attorney calendars and contacts

 Coordinate attorney travel

 Run conflict checks and prepare new matter forms for opening

 Prepare engagement letters

 Draft general correspondence

 Enter attorney daily time entries

 Prepare and process expense reimbursements

 Review and finalize client bills

Skills and Requirements

 Minimum of 5-7 years of legal assistant, administrative/secretarial experience in commercial litigation

 Proficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPoint

 Proficient in Kofax, Best Authority, iManage, Aderant, Litera Compare and Compulaw

 Possess strong organizational and technical skills

 Possess excellent attention to detail

 Ability to work independently and with a team

 Strong work ethic, positive, solution-oriented attitude

 Notary Public a plus

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