Job Description

Russell Tobin & Associates is currently seeking a Lease Manager , 06-Months Contract role for one of our Fortune 500 clients, at San Jose, CA (Hybrid). Apply today for immediate consideration.

Hourly Pay: $52 to $57 W2

Location: San Jose, CA (Hybrid)

Duration: 06-Months Contract until Oct 2025

Overview:

• The Lease Manager will be responsible for ensuring the financial and legal compliance of their assigned lease portfolio.
• This position is integral to the day-to-day operations of the Global Lease Administration team, contributing to accurate lease management and fostering cross-functional collaboration.

Key Responsibilities will include the following:

• Lease Administration and Data Integrity : Monitor, prepare, and drive strategic decision-making by providing accurate and timely critical date reporting for lease portfolios.
• Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record.
• Perform ongoing verification and abstraction of lease information, updating the database as necessary to maintain accuracy and compliance.
• Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed.
• Financial Payment and Documentation Management : Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners.
• Manage and ensure timely collection of tenant allowances, security deposits, and other payment-related obligations.
• Real Estate & Development : Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations.
• Assist and manage lease-related agreements, such as Memorandums of Lease, SNDAs,
• Assignments/Sales, Estoppel Certificates, and Consents.
• Demonstrate the ability to handle complex documentation.
• Audit and Compliance : Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions.
• Collaborate with internal and external audit teams to ensure a seamless audit process, identifying opportunities for process improvement and risk mitigation.
• Collaboration and Communication: Foster strong cross-functional partnerships with landlords, property management, legal,
• finance, and other internal business teams to enhance.
• Proactively communicate process updates, system enhancements, strategic goals, and other relevant information; become a trusted liaison with customers.
• Support Real Estate Transactions Managers and leadership, as required

Minimum Qualifications:

• 3-5 years of experience in Lease Management with database/records management;
• BA or BS in Business, Accounting, Finance or equivalent/Paralegal Certificate;
• Ability to review, interpret and abstract legal real estate documents;
• Proven financial, analytical and creative problem solving skills.

Preferred Qualifications:

• Unsurpassed customer focus, with a “Can-Do” attitude.
• Experience working and communicating with all levels of an organization.
• Ability to manage customer service issues involving employees in a professional and positive manner.
• Extremely proactive, responsive, and upbeat with strong organizational skills.
• Excellent planning, analytical, organization and problem-solving skills.
• Demonstrated success in managing multiple projects, and priorities concurrently in a fast-paced, high growth, and results driven environment.
• Excellent communication, problem-solving, organizational, and reporting skills.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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